Workforce Planning

Why does your base roster have that number of staff

with that level of skill on those days for those hours?

Is your current structure, workforce, and base roster a function of:

History

– incremental change over time without review?

Budget 

– anchoring you to a past with little relationship to the present

Unrealistic Estimates 

– not future demand or actual throughput and revenue

Workforce Planning and Labour Management

It’s past time for strategy, demand & throughput to define organisational structure and headcount by employee, contractor, or outsourced provider.

Labour is a large percentage of total expenditure in many industries and needs to be effectively managed to:

  • deliver a consistently positive customer experience 
  • match labour policy and historical headcount to future demand and throughput
  • build a diverse, agile, and change-ready workforce
  • roster the right number of staff with the right skills in the right place for the right amount of time
  • optimise productivity – output per shift/hour divided by input per shift/hour
  • measure return on labour investment – revenue per FTE staff person

Customer Experience

Workforce Planning delivers a positive customer experience by overcoming silos in a traditional business structure.  

A positive customer experience requires the right number of staff with the right skills at the right time for the right amount of time with essential technical and interpersonal skills. Even when most contribute to a positive customer experience, any negative contribution undermines the customer experience and threatens lifetime customer value.

Online sales, automation, IoT and chatbots impact the technical skills and the number of Full-Time Equivalent staff required. Yet their value is questionable unless they enhance the customer experience.

Workforce Plan

Effective labour Management employs skills and capability flexibly and productively. Roster variance can undermine financial performance without improving the customer experience.

Blue Chip Consulting Group facilitate agreement on a Workforce Plan placing capability along the value stream to deliver a positive customer experience, match demand with supply, and manage variance.

A Workforce Plan  defines:

Change – time frame, growth, decline, merger, acquisition

Composition –  options of full time, part-time, casual, contract, outsourced,

Culture – CX focused, cross-functional collaboration,

Digital – opportunities to transform & streamline flow to enhance the customer experience

Diversity – multi-disciplinary, gender, age, ethnicity & race, experience

Experience – industry, other industry, specific/related/unrelated role

Legal – IP, restraint of trade: non-compete clauses

Location –office-based, work from home,

Motivation – performance measurement, quality, productivity, flexibility, drive, absence

Skills(technical, personal, interpersonal) –required, need to be developed or recruited

Tools – assets, IoT, IT Architecture, software, computers, training

Retaining a high-performing workforce, to meet the objectives of an agreed Workforce Plan, can:

  • transition a business beyond survival to performance improvement and growth
  • deliver a consistently positive customer experience through a best-fit roster (base & variable)
  • measure performance – revenue per FTE and output per unit of input
  • track time and attendance and manage absence and leave

Contact John Cleary +61 411 522 521 to discuss your Workforce Planning & Labour Management needs.

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